Information available from Scarning Parish Council under the model publication scheme – Dated:- December 2008. Updated 9 April 2018


All items marked hard copy are available at a cost of 10p per sheet. Website items are free. 


Information to be published 

How the information can be obtained*** 



Class1 - Who we are and what we do 

(Organisational information, structures, locations and contacts) 


This will be current information only 


N.B. Councils should already be publishing as much information as possible about how they can be contacted.



The Parish Clerk

See costs below

Who's who on the Council and its Committees

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address 

Website, noticeboards & Breckland Council

Parish Clerk:

N Hartley

Oakleigh House

Shipdham Lane


NR19 2LB.

01362 687492

Mrs W Brown

Mr M Steward

Tim Abel

Mrs Fiona Bradford,

Mr C Farnham

Mr S Faulkner


Charles Hewson

Ms J Magrath,

Mrs P Page,

See costs below

Location of main Council office and accessibility details 

Contact Parish Clerk. Meetings by appointment 


Staffing structure

Clerk only employee





Class 2 What we spend and how we spend it 

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) 


Current and previous financial year as a minimum 



Hard copy


Annual return form and report by auditor 

Hard copy


Finalised budget

Parish Council minutes



Website & minutes


Borrowing Approval letter



Financial Standing Orders and Regulations 

Hard copy


Grants given and received



List of current contracts awarded and value of contract 

On request to the Parish Clerk


Members allowances and expenses 









Class 3 What our priorities are and how we are doing 

(Strategies and plans, performance indicators, audits, inspections and reviews) 



Hard copy


Parish Plan (current and previous year as a minimum) 






Annual Report to Parish or Community Meeting (current and previous year as a minimum) 

Minutes or hard copy


Quality status

Not applied for


Local charters drawn up in accordance with DCLG guidelines 

None in place yet





Class 4 How we make decisions 

(Decision making processes and records of decisions) 


Current and previous council year as a minimum 




See minutes or contact Parish Clerk 


Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) 

Website and noticeboards


Agendas of meetings (as above) 

Website and noticeboards or Parish Clerk



Minutes of meetings (as above) NB this excludes information that is properly regarded as private to the meeting. 

Website and hard copy


Reports presented to council meetings - nb this excludes information that is properly regarded as private to the meeting. 

Hard copy


Responses to consultation papers 



Responses to planning applications 








Class 5 Our policies and procedures 

(Current written protocols, policies and procedures for delivering our services and responsibilities) 


Current information only






Hard copy





Policies and procedures for the provision of services and about the employment of staff: 


Internal policies relating to the delivery of services 

Equality and diversity policy 

Health and safety policy

Recruitment policies (including current vacancies) 

Policies and procedures for handling requests for information 

Complaints procedures (including those covering requests for information and operating the publication scheme) 





Not yet available






Clerk is only employee

Hard Copy and website

Hard copy



Information security policy 

Important documents held securely 


Records management policies (records retention, destruction and archive) 

Minutes kept indefinitely. Finance details 5 years 

Only important documents kept longer than 3 months 


Data protection policies 



Schedule of charges (for the publication of information) 

On this document


Class 6 Lists and Registers 


Currently maintained lists and registers only 


Hard copy. Some information may only be available by inspection 


Any publicly available register or list ( if any are held this should be publicised; in most circumstances existing access provisions will suffice ) 



Assets Register 

Apply to Parish Clerk



Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) 

Apply to Parish Clerk


Register of member's interests

Apply to Parish Clerk 


Register of gifts and hospitality 

Apply to Parish Clerk





Class 7 The services we offer 

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) 


Current information only



Hard copy. Some information may only be available by inspection 



See Scarning United Charities. Tel 820122 


Burial grounds and closed churchyards 

Contact parish office. Tel 693143 



Community centres and village halls 

Contact Scarning Village Hall 687492. 


Parks, playing fields and recreational facilities 

Contact Parish Clerk


Seating, litter bins, clocks, memorials and lighting 

Contact Parish Clerk



Bus shelters

Contact Parish Clerk





Public conveniences



Agency agreements



A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) 



Street Lighting

Contact Parish Clerk. Some lights maintained by the Parish Council Most by Norfolk County Council.


Additional Information 

This will provide Councils with the opportunity to publish information that is not itemised in the lists above 






Members of the Parish Council are also trustees of Scarning Fuel Allotment Charity, a small charity the object of which is to provide relief of poverty. 

For more information, contact Contact Parish Clerk 687492. 













Contact details: 


Clerk as above 






This describes how the charges have been arrived at and should be published as part of the guide. 





Disbursement cost 

Photocopying @ .10p per sheet (black & white). 20p per sheet (colour) 

Actual cost based on computer printing 



Actual cost of Royal Mail standard 2nd class, or 1st class if requested 




Statutory Fee 


In accordance with the relevant legislation