Information available from Scarning Parish Council under the model publication scheme – Dated:- December 2008. Updated 10th December 2016

 

All items marked hard copy are available at a cost of 10p per sheet. Website items are free. 

 

Information to be published 

How the information can be obtained*** 

Cost***

 

Class1 - Who we are and what we do 

(Organisational information, structures, locations and contacts) 

 

This will be current information only 

                                    

N.B. Councils should already be publishing as much information as possible about how they can be contacted.


Website www.scarning.info 

 

The Parish Clerk

See costs below

Who's who on the Council and its Committees

























Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address 

Website, noticeboards & Breckland Council


Parish Clerk:

N Hartley

Oakleigh House

Shipdham Lane

Scarning

NR19 2LB.

01362 687492

scarningclerk@btinternet.com


Mrs W Brown


Mr M Steward


Mrs Fiona Bradford,


Samantha Dickerson,


Mr C Farnham


Mr S Faulkner

 

Charles Hewson


Ms J Magrath,


Mrs P Page,

See costs below

Location of main Council office and accessibility details 

Contact Parish Clerk. Meetings by appointment 

 

Staffing structure

Clerk only employee

 

 

 

 

Class 2 What we spend and how we spend it 

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) 

 

Current and previous financial year as a minimum 

 

 

Hard copy

 

Annual return form and report by auditor 

Hard copy

 

Finalised budget

Parish Council minutes

 

Precept

Website & minutes

 

Borrowing Approval letter

N/a 

 

Financial Standing Orders and Regulations 

Hard copy

 

Grants given and received

Minutes 

 

List of current contracts awarded and value of contract 

On request to the Parish Clerk

 

Members allowances and expenses 

Minutes

 

 

 

 

 

 

 

Class 3 What our priorities are and how we are doing 

(Strategies and plans, performance indicators, audits, inspections and reviews) 

 

 

Hard copy

 

Parish Plan (current and previous year as a minimum) 

None

 

 

 

 

Annual Report to Parish or Community Meeting (current and previous year as a minimum) 

Minutes or hard copy

 

Quality status

Not applied for

 

Local charters drawn up in accordance with DCLG guidelines 

None in place yet

 

 

 

 

Class 4 How we make decisions 

(Decision making processes and records of decisions) 

 

Current and previous council year as a minimum 

 

 

 

See minutes or contact Parish Clerk 

 

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) 

Website and noticeboards

 

Agendas of meetings (as above) 

Website and noticeboards or Parish Clerk

 

 

Minutes of meetings (as above) NB this excludes information that is properly regarded as private to the meeting. 

Website and hard copy

 

Reports presented to council meetings - nb this excludes information that is properly regarded as private to the meeting. 

Hard copy

 

Responses to consultation papers 

Minutes 

 

Responses to planning applications 

Minutes

 

Bye-laws

None 

 

 

 

Class 5 Our policies and procedures 

(Current written protocols, policies and procedures for delivering our services and responsibilities) 

 

Current information only

 

 

 

 

 

Hard copy



 

 

 

 

Policies and procedures for the provision of services and about the employment of staff: 

 

Internal policies relating to the delivery of services 

Equality and diversity policy 

Health and safety policy

Recruitment policies (including current vacancies) 

Policies and procedures for handling requests for information 

Complaints procedures (including those covering requests for information and operating the publication scheme) 

 

 

 

 

Not yet available

 

 

 

 

 

Clerk is only employee

Hard Copy and website

Hard copy

 

 

Information security policy 

Important documents held securely 

 

Records management policies (records retention, destruction and archive) 

Minutes kept indefinitely. Finance details 5 years 

Only important documents kept longer than 3 months 

 

Data protection policies 

 

 

Schedule of charges (for the publication of information) 

On this document

 

Class 6 Lists and Registers 

 

Currently maintained lists and registers only 

 

Hard copy. Some information may only be available by inspection 

 

Any publicly available register or list ( if any are held this should be publicised; in most circumstances existing access provisions will suffice ) 

 

 

Assets Register 

Apply to Parish Clerk

 

 

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) 

Apply to Parish Clerk

 

Register of member's interests

Apply to Parish Clerk 

 

Register of gifts and hospitality 

Apply to Parish Clerk

 

 

 

 

Class 7 The services we offer 

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) 

 

Current information only

 

 

Hard copy. Some information may only be available by inspection 

 

Allotments

See Scarning United Charities. Tel 820122 

 

Burial grounds and closed churchyards 

Contact parish office. Tel 693143 

 

 

Community centres and village halls 

Contact Scarning Village Hall 687492. 

 

Parks, playing fields and recreational facilities 

Contact Parish Clerk

 

Seating, litter bins, clocks, memorials and lighting 

Contact Parish Clerk

 

 

Bus shelters

Contact Parish Clerk

 

Markets

N/a

 

Public conveniences

N/a

 

Agency agreements

N/a

 

A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) 

None

 

Street Lighting

Contact Parish Clerk. Some lights maintained by the Parish Council Most by Norfolk County Council.

 

Additional Information 

This will provide Councils with the opportunity to publish information that is not itemised in the lists above 

 

 

 

 

 

Members of the Parish Council are also trustees of Scarning Fuel Allotment Charity, a small charity the object of which is to provide relief of poverty. 

For more information, contact Contact Parish Clerk 687492. 

 

 

 

 

 

 

 

 

 

 

 

 

Contact details: 

 

Clerk as above 

 

Website www.scarning.info 

 

SCHEDULE OF CHARGES

 

This describes how the charges have been arrived at and should be published as part of the guide. 

 

TYPE OF CHARGE 

DESCRIPTION

BASIS OF CHARGE 

Disbursement cost 

Photocopying @ .10p per sheet (black & white). 20p per sheet (colour) 

Actual cost based on computer printing 

 

Postage

Actual cost of Royal Mail standard 2nd class, or 1st class if requested 

 

 

 

Statutory Fee 

 

In accordance with the relevant legislation 

 

 

 

Other